2025 EGU Annual General Meeting
- Jun 09,2025
Empire GU will hold its Annual General Meeting (AGM) on Saturday, August 9, 2025, at 10am via virtual conference. Meeting details are as follows:
2025 EGU AGM INFORMATION
Saturday, August 9, 2025 10:00 AM - 11:00 AM EDT
Link: https://meet.goto.com/318098621
Dial-In: +1 (408) 650-3123
Access Code: 318-098-621
RSVP for AGM - REQUIRED
Clubs are REQUIRED to RSVP for the AGM no later than 5p August 7. Clubs which do not RSVP are considered to be not in good standing by Empire GU's Executive Board. Clubs not in good standing are ineligible to vote on Empire GU matters. Per EGU Bylaws, Proxies are not permitted. A quorum is necessary to conduct the business of the AGM (a quorum is defined as one-quarter of the voting members in good-standing).
Per EGU Policy (Policy Manual 4.5: Member Club Participation in EGU Meetings): Each Empire GU-member club is expected to participate in Empire GU Board calls, AGMs and other interactions with the Empire GU Board. The club President (or the club's functional equivalent) is strongly encouraged to directly participate in all appropriate EGU matters, as they serve as the chief officer of their respective club. Should the club President not be available, another person may be designated. If a club chooses to have another individual other than its President (or functional equivalent) speak on its behalf, that other person (including their name, CIPP number and club title) must be communicated to the Empire GU Board, in advance of the respective meeting.
Deadline to RSVP is 5p August 7.
EGU Leadership Nominations
Nominations for the following EGU leadership positions are as follows:
Vice President
Director of Governance
Each position is a two-year term. Individuals who are registered to a full member club in good standing may nominate individuals to be candidates for any Office by written notice no later than the thirty (30) days before the Annual General Meeting. Nominations should include a Letter of Nomination (including complete contact information for the nominee) and a letter from the nominee on why they are seeking the position, rugby background, etc.
Any nominations shall be listed in the agenda published for the Annual General Meeting. Nominations are due by 5p July 10 and should be sent to administrator@empire.rugby.
Agenda
1. Call to Order
2. Roll Call
3. President’s Report
4. Financial Report
5. Rugby Report / High Performance
6. Election of Board Officers
7. Review / Vote on Applications of New Clubs
8. New Business
9. Adjournment
Items for the Annual General Meeting agenda can be submitted by members. Those proposed agenda items must be submitted in writing to the Executive Committee no later than thirty (30) days before the subject Annual General Meeting. Deadline to submit proposed agenda items is 5p July 10 and should be sent to administrator@empire.rugby.
